Difference Between MS Word, MS Excel & MS PowerPoint

1. MS Word

Purpose: Word processing

Used For:

• Typing letters, applications, notices

• Creating reports, resumes, projects

• Formatting documents (fonts, paragraphs, tables)

Main Features:

• Text formatting (bold, italic, styles)

• Page layout (margin, orientation)

• Spell check & grammar check

• Tables, images, headers & footers

• Mail merge

File Extension: .doc / .docx

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2. MS Excel

Purpose: Spreadsheet & data calculation

Used For:

• Storing data in rows and columns

• Calculations and numerical analysis

• Creating charts and graphs

• Accounting, marksheets, budgets

Main Features:

• Formulas & functions (SUM, AVERAGE, IF, VLOOKUP)

• Rows, columns & cells

• Sorting and filtering data

• Charts and pivot tables

File Extension: .xls / .xlsx

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3. MS PowerPoint

Purpose: Presentation software

Used For:

• Creating slide-based presentations

• Teaching, seminars, meetings

• Visual explanation of topics

Main Features:

• Slides with text, images, audio, video

• Animations & transitions

• Themes and slide layouts

• Slide show mode

File Extension: .ppt / .pptx

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Comparison Table